City Clerk's Office
Do not email the City Clerk for court case information. We will not send court case information via electronic mail. Please call our office at 812-232-3375.
General Information
In a second class city, the City Clerk is elected by the voters of the
city and serves a four year term. The Clerk assumes duties at noon on
January 1 following election and continues until a successor is elected
and qualified. The only eligibility requirement is residency with in
the city corporate boundaries for a year prior to the election. The
City Clerk may appoint deputies as needed and fixes their annual
compensation with the approval of the legislative body. The majority of
the City Clerk's time and the clerks staff is spent working with the
city council, attending the City Council meetings, and maintains
records of the acts of the Council. Equal in time and responsibility is
spent the clerk of the City Court maintaining the court docket and
records of court proceedings. In connection with City Court, the City
Clerk also collects fines assessed for misdemeanors and infractions and
city ordinance violations venue to City Court; the Clerk transmits the
money to the proper agencies monthly. The State Board of Accounts
audits the City Clerk's office separately because of this generation of
funds.
The power and responsibilities of the City
Clerk are as follows:
The clerk serves as the clerk of the City Council and maintains custody
of records. The clerk maintains all records as required by law. The
clerk maintains the City Seal and attests and affixes it to documents
as required. As soon as a successor is elected and qualified, the clerk
delivers to the successor all the records and property of the clerk's
office. The clerk administers oaths when necessary in the discharge of
the clerk's duties. The clerk takes dispositions. The clerk takes
acknowledgement of instruments that are required by statute to be
acknowledged. The clerk serves as Clerk of City Court. The clerk
performs other duties as prescribed by law.
Contact Information-
Charles P Hanley, City Clerk
Room 102 City Hall
17 Harding Avenue
Terre Haute, IN 47807
812-232-3375
Clerk@terrehaute.in.gov
