Department:  Transit Utility                                    

Reports To:    Transportation Director                   

FLSA:            Exempt

Position Responsibilities (include but are not limited to the following):

  • Maintains office supplies.
  • Maintains personnel files.
  • Sorts all incoming mail and distributes; and prepares outgoing mail.
  • Dispatches buses as necessary.
  • Distributes and collects money for fourteen-ride tickets and monthly bus passes.
  • Types corresponding letters and memorandums.
  • Answering incoming phone calls and greets customers.
  • Processes accounts payable vouchers and ensure balances do not exceed established budgets.
  • Ensures employees are in compliance with Substance Abuse policy.
  • Generates reports for fixed routes and maintains the count of ridership.
  • Determines eligibility for ADA requirements and distributes ADA van documentation.
  • Prepares federal and state grant applications and reports.
  • Supervisors two employees; i.e., bookkeeper and dispatcher.

Knowledge, Skills, and Abilities Required:

  • Considerable knowledge of policies, procedures, and practices that impact the department.
  • Considerable ability to work well with others, and to assist others cooperatively and courteously.
  • Considerable ability to lead and influence others.
  • Working knowledge of DOT regulations.
  • Considerable knowledge of Microsoft Office.
  • Working knowledge of TEAM software.
  • Considerable ability to answer multiply phone lines.
  • Considerable ability to prioritize assignments.
  • Excellent organizational skills.
  • Working ability to operate standard office equipment.
  • Good written and oral communication skills.
  • Detailed oriented.
  • Considerable ability to solve problems. 

Minimum Qualifications:

Education/Training: High School Diploma or Equivalent. Preferably a business-related associates degree.  

Experience: 2 years clerical experience.  Proficient with Microsoft Office and Outlook. 

Working Conditions: Office setting.

Physical Requirements:

  • Ability to sit for extended periods of time.
  • Finger dexterity required to manipulate objects and use a keyboard.
  • Ability to see within normal parameters.
  • Ability to hear within normal range.

Ability to extend hand(s) and arm(s).

How to Apply: apply.terrehaute.in.gov