Department:  Mayor’s Office  

Reports To:    Mayor                                                

FLSA:            Exempt



The position of Administrative Assistant to the Mayor is to provide a liaison approach from within the administrative office to departments and citizens of the City.  With the numerous responsibilities of scheduling, and communication, the Administrative Assistant is a direct reflection of the Mayor.

Position Responsibilities (include but are not limited to the following):

  • Issues press releases to the news media
  • Meets with employees, citizens, and external contractors
  • Attends outside business functions
  • Acts as the liaison between the Mayor’s Office and Department Heads and City Council Members
  • Performs Public Relations duties for the Mayor’s Office
  • Answers incoming phone calls and greets citizens
  • Schedules appointments for the Mayor
  • Maintains office supplies
  • Maintains files
  • Types corresponding letters and memorandums
  • Prepares proclamations
  • Prepares department payroll
  • Processes financial claims

Knowledge, Skills, and Abilities Required:

  • Considerable knowledge of policies, procedures, and practices that impact the department
  • Considerable ability to work well with others and to assist others cooperatively and courteously
  • Considerable knowledge of Microsoft Office
  • Working ability to prioritize assignments
  • Excellent organizational skills
  • Excellent written and oral communication skills
  • Working ability to operate standard office equipment
  • Detailed oriented and able to multi-task

Minimum Qualifications:

Education/Training:  Associates Degree and/or 2 years of administrative experience

Working Conditions: Office setting.

Physical Requirements:

  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to sit for extended periods of time.
  • Must have finger dexterity required to manipulate objects and use a keyboard.
  • Ability to extend hand(s) and arm(s)

How to Apply: Here is the Online Application