Position:  Court Clerk                                                           

Dept: City Court

Reports To: City Court Judge                                               

Content Revision Date: 12/21/2020

Position Responsibilities (include but are not limited to the following):

  • Answer telephone and greet office visitors, determine the nature of phone calls, respond to inquiries by phone and in office by providing information and assistance, taking detailed messages, and/or directing to appropriate individual or department
  • Compile documents for Court, including processing incoming and outgoing mail and filing loose papers and filings
  • Prepare and process various Court orders. Prepare and print chronological case summaries (CCS)
  • Process various court documents
  • Maintain files and filing system, including maintaining files in chronological order
  • Perform various clerical duties, including by not limited to typing various documents, conducting data entry, and retrieving and distributing mail as required
  • Scan documents from Court proceedings
  • Generate electronic documents as needed
  • Performs duties of co-workers as needed or to maintain department operations including but not limited to: working with defendants during court session, creating court records, preparing case files for court session.
  • Performs related duties and tasks as may be assigned from time to time

Knowledge, Skills, and Abilities Required:

  • High school diploma or GED
  • Confidentiality regarding court case information is mandatory
  • Ability to meet all employer and Department hiring requirements, including passage of a pre-employment drug screen
  • Working knowledge of standard office procedures and computer software programs used by the Court, with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
  • Working knowledge of standard policies, practices, and legal requirements of the Department, with ability to effectively process various court documents, and apply appropriate procedures accordingly
  • Knowledge of, and ability to apply the rules of standard English grammar, spelling and punctuation, and ability to prepare correspondence and written reports professionally as required
  • Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files
  • Ability to properly operate standard office equipment, such as computer, calculator, fax machine, copier, scanner, and telephone
  • Ability to effectively communicate orally and in writing with co-workers, other City and/or County departments, attorneys, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities
  • Ability to provide public access to or maintain confidentiality of department information and records in accordance with state requirements
  • Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct
  • Ability to understand, memorize, retain, and carry out written and oral instructions and present findings in oral or written form
  • Ability to compile, collate, and/or classify data
  • Ability to work alone with minimum supervision and with others in a team environment
  • Ability to apply time management skills when assigned multiple tasks

Preferred Qualifications: 

  • Experience: Experience working in an office environment is preferred, but will train a suitable candidate.

 Working Conditions:

  • Incumbent performs duties in a standard office environment and/or court room
  • Involving sitting/walking at will, sitting for long periods
  • Lifting/carrying objects weighing less than 25 pounds
  • Bending, crouching/kneeling, reaching, keyboarding, handling/grasping objects
  • Ability to read and speak clearly
  • Ability to work in a fast paced environment while performing multiple tasks

Salary:

  • Salary is up to $18.46 per hour.
  • Health, Dental and Vision Benefits are available
  • Vacation and Personal days earned after probation period ends
  • Probation period of six (6) months
  • Considered an At-Will Employee

Physical Requirements:

  • Ability to see within normal parameters
  • Ability to hear within normal range
  • Ability to extend hand(s) and arms(s)
  • Ability to stand for long period of time

How to Apply: apply.terrehaute.in.gov