Position Responsibilities (include but are not limited to the following):
- Maintain personnel files for all golf and parks department employees.
- Prepares payroll for all parks and golf course employees.
- Assists with preparing payroll for other parks department as needed.
- Does the year-end payroll reports.
- Tracks parks department employee’s attendance records and paid time off.
- Gathers the weekly payroll reports from the City Controller.
- Maintains Union Seniority list.
- Corresponds with Union.
- Prepares workers compensation claims.
- Prepares unemployment claims.
- Responsible for generating property damage reports.
- Prepares seasonal rehires and temporary employees paperwork for hire or re-hire for golf courses.
- Prepares information for on boarding.
- Prepares golf course sales tax for Indiana Department of Revenue.
- Files an application for ABC Permit on an annual basis.
- Attends Park Board Meetings takes minutes. Types minutes.
- Assists with preparing member packets for Park Board Meetings.
- Tracks all daily deposits for the parks department.
- Types corresponding letters and memorandums.
- Assists with the coordination of parks department special events.
- Answers incoming calls, greets customers and makes reservations.
Knowledge, Skills, and Abilities Required:
- Working ability to prioritize assignments.
- Considerable ability to work well with others.
- Excellent organizational skills.
- Working ability to solve problems.
- Working knowledge of Microsoft Office.
- Working ability to operate standard office equipment.
- Good written and oral communication skills.
- Detail oriented.
Minimum Qualifications:
Education/Training: High School Diploma or Equivalent.
Experience: 5 years clerical experience. A business-related Associates Degree.
Working Conditions: Office setting.
Physical Requirements:
- Ability to sit for extended periods.
- Finger dexterity required to manipulate objects and operate a keyboard.
- Ability to see within normal parameters.
- Ability to hear within normal range.
- Ability to extend hand(s) and arm(s).